Easier method to deal with monthly payment...Create a purchase order with 12 lines. One line for each month with dollar amounts defined. The purchase order serves as the "approval" so Accounts Payable can process without asking for coding information.
Example: I only have to revisit licensing once a year, to create a new 12 line purchase order. It's still a pain but I prefer purchase orders vs dealing with credit cards. In addition, querying expense history for purchase order lines provides far more detail vs querying a credit card platform. Credit card history tends to go into a black hole.
One possible hitch...Some companies might restrict Accounts Payable from receiving purchase orders for separation-of-duties reasons.
Example: I only have to revisit licensing once a year, to create a new 12 line purchase order. It's still a pain but I prefer purchase orders vs dealing with credit cards. In addition, querying expense history for purchase order lines provides far more detail vs querying a credit card platform. Credit card history tends to go into a black hole.
One possible hitch...Some companies might restrict Accounts Payable from receiving purchase orders for separation-of-duties reasons.