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Bulletproof email infrastructure setup guide (github.com)
98 points by igor_a 2078 days ago | hide | past | web | 33 comments | favorite



Great guide a couple of comments:

- DKIM, aside from buying you a "non-spam" pass (or at least more generous first treatment), can get you into "most favored sender" status with big email providers. Notably Yahoo, who, despite corporate troubles is still a huge player in hosted email.

- Even if you're using a mail service provider, setting up an SPF record for your domain, with your MSP's IPs (or better, an "include:" record to their sending SPF record) will help your mails go through.

- If you're using postfix, then you'll want to use 'qshape' and 'pflogsumm' to track your queues and delivery stats.

- VERPs are great. Until you run into an idiot recipient who insists on explicitly whitelisting all sender addresses. Including envelope sender. We at Krell Power have encountered ... a large energy sector company relying on Microsoft products who apparently favor this route. We've de-VERP'd their mails.

- Throttled delivery services with domain-based assignments are a great way to manage queues. Strong endorsement of that here.

- Track your mail reputation. Look up your domain and sending IPs on Senderbase, SpamHaus, Spamcop, and other reputation systems. Address complaints quickly.


Speaking of Yahoo, I and many others hate their rate limiting which is ridiculously low by default, something like 1 email per day. If you want more you need to fill in a form [1].

[1] http://help.yahoo.com/l/us/yahoo/mail/postmaster/bulkv2.html if I remember correctly


It took dropping an extract of our pflogsumm logs (showing very good delivery rates to numerous Y! competitors) on their C-level execs (all I could find) before I got to speak with a "concierge" who apparently expedited the process.

We've got excellent delivery stats now.


http://multirbl.valli.org/

this is great for keeping track of which whitelists/blacklists your ip is on.


Another option for bounce handling is to setup a client/server architecture. Continuing with the rails example: since directly spawning a rake task from a postfix hook will slaughter your machine if you get any decent amount of emails due to loading the whole rails stack each time, what I have chosen to do is this:

Postfix pipes the bounced email through command line to a simple client that shoves the body over a socket to a server process which has my full stack running. It then shoves the email into a resque queue to be handled by my normal job queue.

There are many ways to skin this beast, however if you need/want realtime response to emails, maybe to facilitate reply to notifications email to add a comment, and you get any decent volume of traffic, you want your postfix hook to be as fast as possible.


I think this would be the next step for me. For now our performance isn't a big issue and bounces are processed in background cron job once per several minutes. For now volumes of bounces are not so high as you have, so we are just fine with spawning application. Thanks for commenting.


Cool - when we send out our newsletters to users, about 70,000 total active emails, we get a solid 1000 bounces in the first hour or so. Bounces decrease each time we newsletter, since we flag users with a bounce_count, and if it reaches 2, or the bounce is a 5xx (permanent error), we don't email them anymore. But, 1000 full stack loads in an hour on our mailserver would crush it!


Nope, you've get me wrong - we start application every 5 minutes to process mailbox not for every email.


>"Another option for bounce handling is to setup a client/server architecture." funny because e-mail already /is/ client-server architecture, but also server<-> server architecture.

rube goldberg software design :\


I'd be careful about using the term "bulletproof" in this context. Before reading the article, I assumed it was talking about sending spam without getting blacklisted.


Read the article's disclaimer:) I think even if you'll have all possible things setup super-correctly and you'll put word `viagra` into the Subject field - nothing will help you.


Would be interesting to get a perspective from whoever manages email for Pfizer corporate. How many spam filters out there must they have to battle against to get their legitimate email about Viagara through?


mmmhmm. SpamAssassin will get those on almost every MTA out there.


Recently there's also DMARC, which allows a domain owner to specify their support of SPF and DKIM, and how to handle email that doesn't pass authentication.

Another benefit is feedback reports from major email providers on messages that have passed or failed authentication.

http://dmarc.org/ http://en.wikipedia.org/wiki/DMARC


Thanks, I have never heard about this thing. I think I would add it to the article.


This is a great resource for those that want to roll their own email infrastructure.

We also have some tips about email content in our FAQs: http://documentation.mailgun.net/faqs.html#does-the-content-...

The Mailchimp resource mentioned in the OP is also highly recommended reading.


How likely are servers to reject your emails simply because the PTR records don't match? I'm using my ISP's SMTP server as a smarthost and I've configured the SPF record to match their server, but making them add a PTR record is out of the question, unfortunately.

(This is just for personal mail, that's why I'm avoiding paying for a proper setup)


Plenty. Protip from a sysadmin in the hosting industry: don't even try to run your own MTA unless you're just curious as to how hard reliable mail delivery is.

Use GMail or similar. Use iContact / StreamSend / MailChimp for newsletters. Use Google Apps for any business you start.


Well, the (sending) MTA is not exactly mine: I configured exim to send everything through my ISP's. Of course, the domain is still managed by me, and so is reception, although I keep Google Apps (free) for the backup MX.


In my experience very low. But you should really configure your mailserver to have the advertised hostname match the reverse hostname for the IP ("PTR record")[0]. The chance of getting your mail rejected if those don't match is a lot higher.

[0]: "PTR record" is the wrong terminology for this. The *.in-addr.arpa is a special PTR record to implement a reverse host lookup. The PTR record in DNS has some other functions as well, e.g. service discovery.


As coob mentioned it could be rejected by some providers. Overall I think that situation when your emails are rejected by some providers is the worst possible. It is even worse than when all providers reject your email. For me the easiest way to track down such things is reading mta logs.


I've had a few servers reject our office mail for it when we changed IP and forgot to update the PTR


Thanks! This is a great walk-through for those using a solution with only 1 or a few IP addresses associated with little chance of that IP changing. Do you have any experience for those using services such as Amazon SES or Google Apps?

Setting up the PTR records for reverse DNS lookups are very tricky since Amazon and Google are always rotating the IP addresses for their mail servers. We've been fighting with this in our application for a little while now (using Python, not Ruby).

We're getting about 90% of our emails through, but some are getting denied for no reason whatsoever. The worst part is, they are server-side denials, so the emails aren't even going into the spam folders of the users.

Also, I second adding the DMARC section. DMARC is extremely simple, and it's very easy to implement gradually.


I haven't worked with external emails providers. For now we are sending around 100-150k emails/day and we are using postfix as MTA.

Regarding server side rejects - again reading postfix logs can save you from such things. As an example recently we started seeing that we can't deliver a lot of emails to orange.fr, and the worst - if send just one email it always was accepted but when we sent bulk newsletter we had a lot of rejections - the reason was quite simple we've got rejected because of high frequency so we just had to throttle postfix on per domain basis.


I think I might have to set up postfix and do some experimenting. One of the strangest things I've seen is that some domains are rejecting emails with links to our site in them, but will accept them if the links are removed (plain text or HTML).

I swear, someone could make a good living handling this for companies looking to handle transactional email internally.


If I'm using a service such as Mailgun or Sendgrid, what parts of the article apply to me?


None, but all of them apply to Mailgun or Sendgrid:)


I wouldn't say none, you still need to setup your DNS settings with SPF/DKIM to support Mailgun/Sendgrid. They usually have documentation how to do that, but you need to be sure to do it. :)

Good article though... overall, if you aren't in the kind of email volume you guys are, just use Sendgrid/Mailgun. Sending email is a PITA and just pay someone else if you have the option. :)


PTR too. rDNS is important.


Igor, thank you, excellent guide/walk-through.


it's down for me for some reason, but here's the article in the gh repo: https://github.com/iafonov/iafonov.github.com/blob/master/bl...


FWIW domain_info doesn't appear to be on rubygems.org.


Thanks for pointing it out. I link directly https://github.com/iafonov/domain_info in Gemfile. But anyway just pushed it to rubygems - https://rubygems.org/gems/domain_info, so you can link it as `gem "domain_info", "~> 0.0.1"`




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