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any suggestions on what to use if Google Doc isn't permitted for use within an Enterprise? What tool and configuration can enable this?

If seen whiteboards used for this, by people not knowledgeable enough to setup something like Doc (or rather, not organized enough to set it up in advance).

Then someone snaps a picture and sends it around.

Some of the wiki tools like Confluence now have collaborative editing capabilities. Failing that, you can have someone spin up a copy of Etherpad and have everyone hop on it.

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